December 4, 2025

New Policy: A.9.3 Conflicts of Interest

In the older policy, there was not a clear definition of conflicts of interest. A conflict of interest arises when a person’s private interests, whether personal, financial, or professional, conflict with, or appear to influence, the objective exercise of their responsibilities at Karis. The new policy:

  • Outlines the various situations that create conflicts of interest
  • Explains people must disclose known conflicts of interest
  • Sets the expectation for letters of understanding; outlining actions or resolutions when conflicts of interest are known.

New Policy: A.18 Equity, Diversity, Inclusion & Belonging

This policy affirms Karis’ ongoing commitment to removing barriers, addressing systemic inequities, and promoting a culture of belonging. The policy defines the foundational terms used to understand Equity, Diversity, Inclusion, and Belonging (EDIB) while describing the guiding principles of how it is practiced on a day-to-day basis.

Updated Program: ON E.2.151/SK E.2.14.1 Phased Retirement

  • Before – employees had to find open part-time positions
  • Now employee and supervisor can work together to split an existing rotation line
  • The full-time position must be reinstated after 18 months
  • After the 18 months, employee must use posting process if they want to remain in that position

Process Change: Punch In & Out

All hourly employees are expected to punch in and out of each shift worked within the punch in and out grace window. Starting November 9, 2025, or pay period 2524, the grace window for punching in and out has been adjusted from 15 minutes to 10 minutes total—5 minutes before and 5 minutes after the scheduled shift time.

  • Punching in: Employees may punch in up to 5 minutes before or up to 5 minutes after their scheduled shift start time.
  • Example: If your shift starts at 7:00 AM, any punch between 6:55 AM and 7:05 AM will be considered on time, and you will be paid from 7:00 AM.
  • Punching out: Employees may punch out up to 5 minutes before or up to 5 minutes after their scheduled shift end time.
  • Example: If your shift ends at 2:30 PM, any punch between 2:25 PM and 2:35 PM will be considered on time, and you will be paid until 2:30 PM.
  • Outside the window: Punches outside the 10-minute window will be reviewed and paid based on actual time worked, pending supervisor approval.

Jennifer Gleva, VP of Human Resources