Christian Horizons works to establish good relationships with vendors, whether they be inside or outside of Canada. In order to maintain and enhance these relationships, it is important that payments are made to vendors in a timely manner.
Policy at Christian Horizons indicates that all invoices must be reviewed and approved by the appropriate level manager to confirm the goods and services were received before they can be paid. For this reason, all invoices are forwarded directly to program locations. The invoice review and submission steps should occur promptly once an invoice has been received:
- Review the invoice for accuracy, including amounts charged,
- Confirm that the goods were received or services provided,
- Approve and/or seek appropriate approval,
- Code the costs to the corresponding program budget(s), and
- Scan and email the approved invoice in pdf format to ap@christian-horizons.org for payment processing.
If multiple invoices are being sent to accounts payable, please ensure that each invoice is scanned in a separate pdf file.
Do not hold invoices at the program unless there is an issue that you need to follow-up on with the vendor.
Program purchase cards are available for regular purchases, including groceries, general supplies and items that were previously purchased using petty cash.
Thank you for your continued support with the invoicing and payment process. If you have any questions, please contact the Accounting Processor for your area.