March 12, 2026
Fiscal Year-End Deadlines (F2026)
Approved invoices submitted after the deadlines will impact next year’s budgets. Please ensure the following timelines are met.
Invoices & Receipts:
All invoices and receipts must be submitted to the Finance Department (Waterloo Office) by Monday, April 6, 2026. This includes operating expenses (expense reimbursements, Visa claims, purchase card submissions), infrastructure projects, and petty cash. Please contact vendors now to request invoices for goods or services related to the March 31, 2026 fiscal year-end.
Cheque Run:
The final cheque run for F2026 will occur on Thursday, April 9, 2026. There will be no cheque run on April 2 due to year-end processing volume.
BMO Card Charges:
All charges up to March 31, 2026 must be submitted and approved in Spend Dynamics by April 6, 2026. Passport-related BMO purchases should be submitted by March 25, 2026 to allow time for approvals.
Support Contributions:
All cheques for the year ending March 31, 2026, must be submitted by Wednesday, April 1, 2026.
Third-Party Invoices & Recoveries:
Invoices or recoveries related to the March 31 year-end must be submitted by Friday, March 27, 2026.
Revenues:
Provincial subsidy and support contribution revenues will be recorded based on estimates in early March and adjusted to actuals at March month-end.
Passport Activities:
All F2026 activities must be entered and approved in the Unison Passport Tracker by April 7, 2026. Unapproved entries will be charged to program spending. Receipts must show delivery before March 31, 2026.
Key Dates:
- Mar 27 – Third-party invoices/recoveries
- Apr 1 – Support contribution cheques
- Apr 6 – All invoices submitted & BMO transactions approved
- Apr 7 – Passport trackers approved
- Apr 9 – Final cheque run
- Apr 15 – Passport rollover for F2027
For questions, contact your District Controller, Amy Van Til (avantil@karis.org) or Susan Gump (sgump@karis.org).
Susan Gump, Corporate Controller, Finance