October 9, 2025
The HR Admin team, in collaboration with Recruitment, the Employee Engagement Representatives, and Legal have revised the P-09-11 form, HRIS Employee Change Form, to simplify and clarify its use.
The updated form is now available on CH Connect.
What’s Changed?
- Removed duplicate headers in each section for improved readability.
- Removed fields requesting information not necessary for the change.
- Added a statement in the first section requiring the employee to initial the change.
When to Use a P-09-11
P-09-11s should only be used for changes that do not require a job competition such as:
- Adding or removing a location with no commitment of hours for occasional emergency coverage
- Adding or removing a position with no commitment of hours for occasional emergency coverage. This is only permitted in the following scenarios:
- Part-time/full-time DSP adding a Night Support job.
- Part-time/full-time Night Support employees adding a DSP job.
- Casual DSP adding a casual night sleep job.
When Not to Use a P-09-11
- When the employee is changing employment type (e.g.: full-time to part-time, part-time to casual, casual to full-time)
- When a full-time or part-time employee is changing their primary location of work, this requires a job competition to move the hours to the new location.
- For new hires
- For end of employment
If you have any questions about the updated process or form, feel free to reach out.
Lori Klopper, Payroll & HR Systems Manager.